Client Service Assistant - Grandview Partners

Company: Kestra Financial Independent Advisor
Location: Westwood
Posted on: February 17, 2026

Job Description:

Job Description Job Description This position provides ongoing administrative support to advisors and staff in a close-knit financial planning firm. This role is responsible for assisting with daily operational needs of the company, gathering, preparing, and filing paperwork, assisting staff with ongoing client service requests, and fulfilling administrative tasks. Principal Responsibilities • Assist in gathering and preparing paperwork for clients’ as it relates to, opening new accounts, asset movement changes, administrative updates, account registration changes, etc. • Organizing and overseeing various tech platforms including CRM systems and financial planning programs • Assist with RMD’s, estate settlements, inherited accounts, transfers, and distributions • Handle administrative duties of directly held accounts; ex: stock held at Computershare, Annuities, 529 Accounts • Track pending business paperwork; update tasks in Wealthbox to keep status current for team to view • Assist in answering phone calls when needed and transferring to team members • Comfortable making outbound phone calls to complete client requests as needed • Handle advisor needs proactively • Assist with weekly marketing newsletter, blast e-mails, marketing efforts, and social media accounts • Responsible for understanding firm policies, procedures and technology capabilities • Prepare conference room in advance for client meetings when needed • Use AdvisorComplete, Wealthscape, AdvisorEnterprise and other platforms to access various Kestra resources, forms, reports, and work items. • Regularly review Kestra news items, technology updates, and e-mail communications; report pertinent information back to supervisor Requirements Minimum of one to three years’ experience in financial services preferred Bachelor’s degree required Ability to fill out forms exactly for accurate completion and successful processing by home office Demonstrates the ability to follow directions consistently Extremely detail oriented with the ability to perform repetitive tasks on a regular basis Demonstrates ability to multi-task Team oriented mentality Superior organizational skills Experience with electronic signing platforms, ex: DocuSign, a plus Proficiency in MS Office Suite (e.g., Word, Outlook, and Excel) Familiar with various AI platforms and financial tech that can be integrated into day-to-day operations Benefits Retirement Plan (401k) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development Wellness Resources

Keywords: Kestra Financial Independent Advisor, Newton , Client Service Assistant - Grandview Partners, Administration, Clerical , Westwood, Massachusetts